How to use Discount and Fee Master?

How to use Discount and Fee Master?

You need to pre-define the discount and fees under the parts and services. The pre-defined discount and fees can be added during the Quote and invoice creation. The discount is based on the transaction level or overall billing of the parts and services based on the minimum or maximum value set. The fee is usually the transaction fee applicable for the product.

Pre-define Discount and Fees:

Navigation: Settings --> Parts and Services --> Discount & Fees

1. Select the “Settings” module from the left navigation menu, and under the “Configuration Settings,” click the “Part & Services.”
 
2. From the “Discount & Fees” Section, click the “+ New Discount / Fee” button.
 

3. A “Create New Discount / Fee” dialog box appears.

Enter / Select the details.

  1. Discount / Fee Name (Mandatory Field) – Enter the discount or fee name.
  2. Code – Enter the code of the discount or fee.
  3. Type (Mandatory Field) – Select the type from the drop-down list.
  4.  Amount (Mandatory Field) – Enter the % of the amount or applicable USD amount.
  5. Min Amount – Enter the minimum amount applicable for the discount/fee.

Note: Discount code can be applied only if the amount exceeds this minimum limit.

For transaction level discount, the subtotal must be taken. For line-item level discount, the total must be taken (Quantity * Unit Price)

Discount Cap (Maximum value of discount)

Minimum Limit (Only applicable for discount; if a fee is chosen, then Minimum Limit and Discount cap must not be present)

If the amount type is chosen as Fixed, then Discount Cap is not required. It can either be greyed out, or the field need not be displayed.

·       Max Amount – Enter the maximum amount applicable for the discount/fee.

Note: Maximum value of the discount that can be applied:

§ Example: If the total is $ 100,000 if we use a direct discount of 10%, then the discount value is $10000

§ Instead, if the Discount cap is set to $700, then in the above case, the discount value will be $700.

 

4. The new discount/fee is created successfully.

 


Create a New Quote and Add the Quote / Fee:        

Navigation: Quotations  --> + New --> Quote --> Choose Customer or Organization --> Choose Parts & Services --> Add Discount / Fee

1. Select the “Accounting” module from the left navigation menu and choose the “Quotations” module.

Click the “+New” button and choose the “Quote.” 



2. Select the “Customer” or “Organization” details.
 
3. Add the required parts and services and click the   icon to update the discount. 


4. A dialog box will appear; choose the pre-defined discount, and other fields will auto-populate based on the pre-defined settings. 
Click the “Update” button. 

 
5. The discount is updated successfully.



6. Click the “Add Fee” button to add the fee to the Quote.

7. . A dialog box will appear; choose the pre-defined fee, and other fields will auto-populate based on the pre-defined settings.

Click the “Add Fee” button. 


 
8. The fee is added successfully.



 
6. The Quote is successfully created.


With this new feature, businesses can predefine the discount and fee in the master and add them to the quotes and invoices in a single click.