How to Create an Invoice?

How to Create an Invoice?

An invoice is an accounting document that a field service businesses send to their clients to request payment for the services rendered. 

An invoice can be created in Zuper in any of the three ways listed below.

  1. Using the Quick Actions Drop-down
  2. From the Job Details Page
  3. From the Invoice Listing Page
  4. From the Quotation Details Page

Quick Actions Drop-down

  1. To create a new quote, click on the "New" button on the Quick Actions drop-down. 
  2. Select 'Invoice' in the drop-down options.
  3. You will be redirected to the New Invoice Form which once filled out and submitted will become a new invoice.

Job Details Page

  1. Go to the Jobs Listing Page by selecting the 'Jobs' Module in the Menu.
  2. Select the job for which you would like to raise an invoice. 
  3. In the Job Details Page, click on the More Actions drop-down.
  4. Click the 'New Invoice' option in the drop-down to access the New Invoice Form.

Invoices Listing Page

  1. Go to the Invoices Listing Page by clicking the 'Invoice' Module in the Menu.
  2. Click the 'New Invoice' button to access the New Invoice Form

Quotation Details Page

  1. Navigate to the Quotations Listing Page by clicking the "Invoice" module in the Menu.
  2. Select the quotation for which you would like to raise an invoice. 
  3. In the Quotation Details Page, click on the Convert to Invoice option from the More drop-down. (Note: The convert to invoice option will be visible only if the quotation is not already converted to invoice)           
  4. You will be redirected to the New Invoice Form where all pertinent information is auto-populated from the quotation. 

Create a Job from Invoice:

Navigation:  Accounting --> Invoices --> Invoice Details --> + New Job

The new job can be created directly from the invoice, which prefills the job-related fields from the invoices in a single click. 

1. Select the "Accounting" module from the left panel and choose the “Invoices” module. Under “Actions,” select the view icon 



2. Select the “+ New Job” option to create a new job. Based on the invoice, the job-related fields from the invoices are prefilled, and job creation is done
successfully.



The user can easily create a job from the invoice in a single click with the prefilled data, saving them more time. 


Payment History Remarks:

Navigation:  Invoices --> Invoice --> Payment History --> Remarks

Users can add remarks for all the invoices and payments while they are being processed. These remarks and the entire transaction history of every invoice can be viewed in the ‘Invoices’ module.  

1. Select the “Invoices” module from the left panel and choose the “Invoice” for which you want to view the remarks for the payment history.


2. Under the “Payment History” section, you can view the “Remarks” details with our new update.

The businesses can easily relate the remarks recorded with the payment done. Through these remarks, consolidation is made simple. 


Filter by Organization:

Navigation:  Accounting --> Invoices --> Filters --> Select Filter --> Apply Filter

The user can easily view the related organizations using the new filter option for the invoices module.  


1. Select the “Accounting” module from the left panel and choose the “Invoices” module and select the “Filter” icon.



2. Select the “Filter by Organization” option, choose the desired organization, and select the “Apply Filter” button.



With this new feature, businesses can filter the organizations and view the specific organization’s invoices for further action. 



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